ClubLedger helps student organisations track claims, receipts, sponsor funds, petty cash, budgets, and approvals in one simple dashboard.
Create your club or society.
Add committee members and assign roles.
Create an event budget.
Members submit claims with receipts.
Treasurer and president approve or reject.
Export the final finance report.
Receipts lost in WhatsApp chats and camera rolls
Excel sheets passed between three different laptops
Approvals stuck in DMs with no audit trail
Sponsor money tracked on a whiteboard that gets wiped
Petty cash 'I'll remember it' that nobody remembers
Final report rebuilt from screenshots the night before submission
Upload PNG, JPG or PDF. Link to events. No more lost receipts.
Treasurer → President → Advisor approval chain with full history.
Top-ups, expenses, returns. Live balance with overspend warnings.
Plan by category. Compare planned vs actual in real time.
Track promised vs received, outstanding balance, package tiers.
Final reports per event or whole organisation. One click.
Is this only for Malaysian clubs?
It's designed around how Malaysian student orgs work (faculty, advisor, MYR), but anyone can use it.
Can our advisor see reports?
Yes — invite them as an Advisor role. They can review final reports.
What file types can I upload?
PNG, JPG, JPEG, and PDF — up to 10MB per file.
Can we export to PDF?
Yes — Club Plus and Faculty plans include PDF reports. CSV exports are on every plan.